These
guidelines are subscribed to by all members of HALL and are for overall
guidance only. Each institution should set its own policies regarding the
loan of items in its collection, the period of loan, the institutions or
individuals to whom it will loan, and whether they will or will not
photocopy.
II. Libraries
Persons
requesting a loan from another institution should:
A. Identify
themselves by name and library.
B. Identify the
requested item as fully as possible including author, title, edition, volume
and page(s).
C. Indicate the
need for original or photocopy.
D. Consolidate
requests.
E. Indicate the
time frame within which the material is needed.
F. Finalize
pickup with the lending library including time available and floor (a return
call from the lender is preferred).
G. Monitor the
items that have been borrowed. The borrowing library is responsible for the
return of materials on time. A loan period of one week is preferred absent agreements otherwise. H. Replace lost or
damaged items.
III.
Loan Libraries
Libraries
are, of course, free to loan to whomever they wish. It is indicated, however,
that to further the interests of librarianship and harmony, and to maintain
the integrity of lending libraries' collections, lending libraries lend only
to institutions with librarians or those with one definable person responsible
for borrowed items.
IV. Building Collections
Borrowing
libraries should monitor their requests for those items borrowed in such
aggregate quantities as to indicate the necessity of purchase.
V. Public
Collections
Borrowing
libraries should attempt, as much as possible, to utilize public collections
of legal materials rather than private collections.
